3023

ELECTRONIC RECORDS MANAGEMENT POLICY

 

††††††††† In order to meet the Districtís technical and business needs and to achieve good faith, routine operation of the Districtís electronic information system (ESI), it is the policy of this District to retain ESI in a form with its metadata intact for a period of one month from the date the ESI is created (Retention Period).† At the expiration of the Retention Period, the ESI shall be subject to overwriting or deletion from the Districtís electronic files and records. †Provided however, that when ESI is relevant or may reasonably become relevant to pending or reasonably anticipated litigation, such ESI shall be retained until the pending litigation is over or until the reasonable anticipation of litigation no longer exists, regardless of whether such ESIís Retention Period has expired.† When ESI is relevant or may reasonably become relevant to pending or reasonably anticipated litigation, the Districtís central administration office shall send a litigation hold memorandum to all personnel that may have access to such ESI.†

 

Adopted on: July 13, 2009

Reviewed on: November 13, 2013

Revised on:† March 14, 2016