2009

Public Participation at Board Meetings

 

WELCOME

 

The HTRS Board of Education (Board of Education) wishes to extend a welcome to all visitors and district patrons.† The following procedures will assist individuals with questions they may have about addressing the board or having an item placed on the agenda.

 

REGULAR MEETING

 

Regular scheduled meetings of the Board of Education are held the second Monday of each month in a designated room located at the Humboldt site.† The meetings begin at 7:00 p.m. unless designated by resolution or in the notice of the meeting.† If that day or time falls on a holiday or is otherwise unsuitable to a majority of the members, the meeting may be held on an appropriate alternate time or day before the 15th day of the month.

 

WHO MAY ADDRESS THE BOARD OF EDUCATION

 

1.†††††† Residents of the school district.

2.†††††† Members of the staff and student body.

3.†††††† Parents of students enrolled in the school district.

4.†††††† Individuals who have been requested by the Superintendent of Schools or members of the Board of Education to present information on a given subject.

5.†††††† Nonresidents who have requested and received permission of the president of the Board of Education or the superintendent of school in the prescribed manner.

 

DISCUSSION OF AGENDA ITEMS

 

Only items on the written board agenda will be discussed at any meeting unless the Board of Education by a majority action, approves the placing of an emergency item on the agenda.

 

TO PLACE AN ITEM ON THE AGENDA

 

An applicant may place an item on the agenda by filing a written request with the Superintendent of Schools at least one week prior to the regularly scheduled board meeting.†† The written request should include the name, address, and telephone number of he person making the request; the name of the organization or group represented, if any; a statement of action to be requested of the Board of Education; and any pertinent background information leading to the request.

 

TIME AND PLACEMENT OF THE AGENDA

 

The Superintendent of Schools, upon receipt of a properly executed request, shall set a date for inclusion of the requested item on the agenda as soon as practicable, bearing in mind such consideration as allowing time to gather pertinent information, to assemble members of the staff who have knowledge of the subject, etc.† The Superintendent of Schools shall notify the individual or group of the date, time, and place of the meeting at which the item will be considered.

 

TO SPEAK TO AN ITEM ON THE AGENDA

 

1.†††††† Be recognized by the presiding officer.

2.†††††† State your name and address.

3.†††††† State the subject about which you wish to speak.

 

TO SPEAK TO AN ITEM NOT ON THE AGENDA

 

1.†††††† Be recognized by the presiding officer.

2.†††††† State your name and address.

3.†††††† State the subject and present the message about which you wish to speak.† No action will be taken by the Board of Education on items brought up during the visitorís period.† If action is desired, the subject should be placed on the agenda of a future meeting.†

 

TIME LIMIT FOR SPEAKERS

 

A time limit of five minutes per speaker will be allowed.† Not more than a total of twenty minutes will be allowed for the presentation of any specific topic.† These time limits may be changed by a majority vote of the Board of Education.† When more than one person is supporting a specific topic, care should be taken not to repeat comments supporting like items.† Groups are encouraged to select one speaker to present their message.

 

CONDUCT AND REMARKS CONSIDERED OUT OF ORDER

 

Undue interruption or other interference with the orderly conduct of business is not allowed.† Degrading or abusive remarks are always out of order.† A speakerís privilege to address the Board of Education may be terminated if he or she persists in making unacceptable statements or in conducting oneself in an offensive manner as judged by the Board of Education.†

 

QUESTIONS AND COMMENTS BY THE BOARD OF EDUCATION AND THE SUPERINTENDENT OF SCHOOLS

 

Members of the Board of Education and the Superintendent of Schools may questions a speaker or make comments in response to the speakerís remarks.† Members of the Board of Education and the Superintendent of Schools are not subject to questioning by the speakers.†

 

CHARGES, COMPLAINTS, OR CHALLENGES

 

At a public meeting of the Board of Education, no person shall orally initiate charges or complaints against individual employees of the school district or challenge instructional materials used by the district.† All such charges, complaints, or challenges shall be presented to the Superintendent of Schools or the Board of Education in writing, signed by the complainant.† All such charges, if presented to the members of the Board of Education shall be referred to the Superintendent of Schools for investigation and report.

 

CIRCULATION OF MATERIALS

 

Any written or printed material to be circulated at a board meeting must be submitted to the Superintendent of Schools by the Wednesday preceding the meeting.† This material will be transmitted to the members of the Board of Education for their review and disposition.†

 

 

Adopted on: June 15, 2009

Reviewed on: August 12, 2013

Revised on:† March 14, 2016