Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district.  These hours are 8:00 a.m. to 5:00 p.m. Monday through Friday, except for holidays and recesses.


Records defined by law as confidential records shall be viewed or copied upon receipt of written permission by the administration office from the person or entity whose confidential records are being requested.  Lacking such permission, the superintendent will issue a written denial of the request.


Persons wishing to view the school district's public records shall contact the central administration office and make arrangements for the viewing.  The board secretary will make arrangements for viewing the records as soon as practicable, and within 4 business days if possible.


Persons wanting copies may be assessed a fee for the copies not to exceed the actual costs.  If the estimated cost of the records exceeds $50.00, the secretary will obtain an advance deposit equal to the estimated cost.  Records will not be made available in any form in which that record is not already maintained or produced.  Persons making requests to use their own copying equipment must make arrangements satisfactory to the secretary.


It shall be the responsibility of the board secretary to maintain accurate and current records of the school district.  It shall be the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district.  If the secretary is unable to provide the requested records within 4 business days, the secretary will issue a written explanation with a revised date for completion, an estimate of cost, and allow the requester to modify or prioritize the information request.


Legal Reference:           Nebraska Statutes 84-712.0 et seq.


Cross Reference:          507.01 Student Records Access






Policy                                                                           COLUMBUS PUBLIC SCHOOLS

Adopted:  2/12/07                                                        Columbus, Nebraska