PAYMENT FOR GOODS AND SERVICES

 

The board will give final approval to all payments of bills. Payment of bills shall be submitted by the director of business for the board’s approval only after verification of delivery and satisfaction by the department or staff receiving the item(s). No payment for goods or services shall be made unless both an itemized invoice showing the name of the person or firm to whom payment is due is presented, and a receiving document bearing the signature of an authorized school employee is on file. The director of business shall audit all claims, and shall submit the same to the Board of Education for approval and authorization for payment.

 

School district moneys shall be disbursed only upon final board approval of the monthly list of bills. To accommodate small vendors, occasionally the director of business may pay a bill up to $2,500 in advance of board approval.  These expenditures must be reported to the board at the next regular monthly meeting.  Each district check shall show the legal identification of the district by name and address, and the depository or investment account upon which the check is drawn. It shall also specify the amount to be paid and to whom payment is made, from what funds, for what purpose, the date of payment and the number of the check.