PURCHASING PROCEDURES

 

 

The board recognizes the importance of a sound fiscal management program and expects the district to maintain an efficient and consistent procedure in purchasing materials and services for the school district.

 

All purchasing for the district will adhere to an approved purchase process that clearly establishes the contractual arrangement between the supplier and the school district.

 

Requests for equipment, materials, books, supplies, reimbursement claims and subsidiary accounts shall be made through the principal to the superintendent. No payment of a bill will be made without proper purchase documentation.

 

The superintendent shall have the authority to authorize purchases without competitive bids for goods and services costing under $5,000 without prior board approval.  For goods and services costing more than $5,000 and less than $40,000, the superintendent shall receive quotes of the goods and services to be purchased prior to approval of the board.  Competitive sealed bids are required for purchases, other than emergency purchases, for goods and services that cost $40,000 or more, including construction contracts and school buses.

 

When obtaining competitive bids, purchase will be made from the lowest responsible bidder based upon total cost considerations including, but not limited to, the cost of the goods and services being purchased, availability of service and/or repair, life cycle cost management, delivery date, the targeted small business procurement goal and other factors deemed relevant by the board.