FUND RAISING ACTIVITIES

 

Fund raising is the selling of a product, providing a service or activity, or requesting donations of any kind. School fund raising directly funds school programs and student organizations.

 

A. †††††† General Guidelines.

 

The School Board of Columbus Public Schools recognizes a desire and a need for ongoing fund raising support.† The school board also recognizes a need for restraint to prevent fund raising activities from becoming too numerous and overly demanding on employees, students, and the general public.

 

All fund raising for student organizations, outside organizations, and charitable giving campaigns must have prior administrative approval from the building principal and the Executive Director of Business/Human Relations, evidenced by signature on a completed School Fund Raising Application (exhibit 506.07E1). School District employees who supervise official school programs or extracurricular activities are directed not to organize, conduct, or involve students in fund raising activities unless the fund raising activity has been approved.

 

No more than two school-wide fund raising events for any one school shall be organized within a calendar year where product sales are the source of funds raised.

 

B. †††††† Student Organization Fund Raising.

 

††††††††††† Student organizations are groups that are sponsored by the district and approved by the school board. They are designed to provide opportunities for students to participate, on an individual or group basis, in school and public events for the improvement of skills. Student organizations are directed or supervised by School District staff.

 

1.                  Approval Criteria.† Student organization fund raising activities are to be considered for approval based on the following criteria: (1) the project will be fun and safe for students, (2) students will not be exploited for sectarian, political, or commercial purposes, (3) the project will accomplish the goals for the fund raiser without undue risk of financial loss, (4) the number of fund raisers run by the particular student organization and within the school and the District within the last twelve months, (5) the project will be consistent with the mission and goals of the school district and the student organization, and (6) the project meets all legal requirements.

2.                  Food Sales.† The sale of foods as a fundraiser is subject to board policy 508.13.

3.                  Safety Considerations.† The District does not sponsor activities involving driving vehicles unless a school employee or sponsor or a responsible adult is driving.† Projects that involve door-to-door sales will not be approved for student participants who are not in high school.† Parent approval must be given before any student is permitted to participate in door-to-door sales.

4.                  Non-Approved Activities. The following activities may not be approved as fund raising activities:† raffles, lotteries, car bashes (or other comparable destructive activity), direct solicitation of money, and slave days/student auctions.†

5.                  Contracts. Teachers, coaches and sponsors are not authorized to sign contracts for the procurement of items to be sold or used in student organization fund raisers.† Any contract that obligates school funds shall be submitted to the building principal for approval and execution.

6.                  Purchases.† All purchases related to student organization fund raisers are to be made in the school district name.† Deliveries of fund raising items for sale shall be made to the school building, not to personal addresses. Items shall be kept in a secure place to avoid theft. Items which are overpriced or of an embarrassing or controversial nature to the school will be rejected.† Items which are in direct competition with local businesses shall be avoided where practicable.

7.                  Money-Handling.† All funds shall be counted by two individuals, as evidenced by their signatures, and submitted intact (i.e., cash and checks must be deposited in the same cash/check mix in which they were received) by the fund raiser sponsor to the building principal or designee for deposit into the school district depository account. If funds are not immediately deposited to the building principal, they shall be locked up in the administration office for their building and deposited the next school day. Funds may not be deposited into personal accounts and may not be taken home.

8.                  Inventory.† The fund raiser sponsor shall maintain an inventory of items related to the project.† Upon completion of the project, unsold items may not be given away.† The items shall be returned to the vendor for credit, sold at reduced prices in a clearance sale, or kept for sale in a future student organization fund raising event.

9.                  Disbursement of Fund Raising Proceeds.† Fund raising proceeds shall be disbursed to and used by the student organization for the purposes for which the project was initiated.

10.              Records.† The fundraiser sponsor shall submit all records related to the fund raising project at the conclusion of the project to the building principal.† The records to be maintained and submitted include: fund raiser approval, purchase order or procurement card receipt, invoices and packing slips, student checkout sheets, deposit receipts, inventory of merchandise and list of unsold merchandise, receipt for return of merchandise and records of credit or receipt for returned merchandise.

11.              Student Conduct.† All students and staff who participate in approved fund raising activities are expected to represent the school, the student organization, and the community in a positive manner. All rules pertaining to student conduct and student discipline extend to student fund raising activities.

 

If a donation of cash or equipment is offered to a staff member for a school organization or the school district, the coach or sponsor shall refer the intended donor to the building administration.† If the donor insists on giving the cash or equipment immediately, the staff member shall turn the donation over to the building principal immediately upon receipt.

 

Coaches or sponsors who also coach, manage or otherwise participate in club teams or similar non-school organizations must clearly separate any student organization fund raising from fund raising activities for their club team.† Such individuals who receive donation offers must request that the donor be very clear as to whether the donation is intended for the student organization or the club team.†

 

B.                 Fund raising by Outside Organizations.

 

Outside organizations are non school-funded groups, including School-Supporting Organizations, such as parent/teacher organizations, sports booster groups, and commercial enterprises that provide supplementary services to existing school entities. Outside organizations are separate and apart from the school district. Outside organizations are subject board policy 506.50.

 

1.                  Approval Criteria.† Outside organization fund raising activities are to be considered for approval based on the following criteria: (1) the project will be fun and safe for students, if applicable, (2) students will not be exploited for sectarian, political, or commercial purposes, (3) the project will be consistent with the mission and goals of the school district and the organization, (4) the number of fund raisers run by the particular organization and within the school and the District within the last twelve months, and (5) the project meets all legal requirements.

2.                  Non-Approved Activities. The following activities may not be approved as fund raising activities: car bashes (or other comparable destructive activity) and slave days/student auctions.

3.                  Raffles and Lotteries. All raffles and lotteries must comply with the Nebraska Lottery and Raffle Act. No outside organization may conduct any lottery with gross proceeds in excess of one thousand dollars or any raffle with gross proceeds in excess of five thousand dollars.

4.                  Solicitations.†† All fund raising solicitations will truthfully describe projects and programs for which the contributions will be used.

5.                  Money Handling. Outside organization funds must never be commingled with student activity funds or other school or school district funds. All funds collected from an outside organizationís fundraiser or otherwise obtained by the group must be deposited into the organizationís bank account.

6.                  Disbursement of Fund Raising Proceeds.† Fund raising proceeds shall be disbursed to and used by the organization for the purposes for which the project was initiated.

7.                  Conduct.† All fund raising activities will respect the dignity and privacy of those who benefit from the organizationís activities in pursuit of their purpose. Any persons who solicit or receive funds on behalf of the organization shall (1) act with fairness, integrity and in accordance with all applicable laws, (2) cease solicitation of a prospective contributor who identifies the solicitation as harassment or undue pressure, (3) not accept contributions for projects or programs that have not been approved by district administration.

 

Independent sales consultants may not use schools as a source of sales, even if the consultant intends to donate a portion of the funds raised to the school.† An independent sales consultant includes individuals who operate as a franchisee for businesses that sell products such as food storage containers, cosmetics, etc.

 

C.                 Charitable Giving Campaigns.

 

A charitable giving campaign is fund raising conducted for the purpose of providing money for a charitable cause not directly related to any district goal. Purposes for which such a campaign may be permitted include fund raising for student scholarships or student exchange programs, to assist families within the District who have experienced a catastrophe, or to fund community projects.

 

Any fund raising activity conducted by any such organization using Columbus Public Schools facilities or using the Districtís name in solicitation of donations must have prior approval of the Columbus Board of Education.† If the request is approved, the organization shall include a statement that the Columbus Public Schools is not endorsing the organization or campaign and has no affiliation with the event.

 

Charitable giving funds must never be commingled with student activity funds or other school or school district funds. District funds cannot be used to off-set, front-fund, or pre-pay expenses for any charitable giving campaign.† A charitable giving campaign shall not be permitted to conduct fund raising among the student population.

 

For all approved charitable giving campaigns conducted in elementary schools, information may be posted on school bulletin boards and sign-up sheets may be placed in the office, but no time will be allotted before, during, or after the school day for meetings with students in an effort to raise funds.

 

 

 

 

 

 

 

 

 

Cross Reference: ††††††††††††††††††† 506.07E1 School Fund Raising Application

††††††††††††††††††††††††††††††††††††††††††††††† 506.50 School-Supporting Organizations

††††††††††††††††††††††††††††††††††††††††††††††† 508.13 Wellness and Nutrition

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Policy††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† COLUMBUS PUBLIC SCHOOLS

Adopted:†† 5/11/81††††††††††††††††††††††††††††††††††††††††††††††††††††† Columbus, Nebraska

Policy

Amended: 9/11/06

Policy

Amended: 9/17/12