The board shall keep and maintain permanent records of the board including, but not limited to, records of the minutes of board meetings, documentation received or disclosed in open session of the meetings, and other required records of the board.
It shall be the responsibility of the board secretary to keep the minutes of the board meetings. The minutes of each board meeting shall include as a minimum the following items: a record of the date, time, place, members present, action taken and the vote of each member, and the schedule of bills allowed shall be attached. The minutes shall also include all required information regarding any closed sessions as stated in policy 204.06. This information shall be available within 10 days of the board meeting or prior to the next convened meeting, if earlier. Minutes shall be forwarded to the newspaper designated as the official newspaper for publication. The schedule of bills allowed may be published on a once monthly basis in lieu of publication with the minutes. The permanent records of the board minutes may include more detail than is required for the publication of the minutes.
Minutes awaiting approval at the next board meeting will be available for inspection at the central office of the district after the office transcribes the notes into a document, which has been proofread for errors and corrected.
Legal Reference: Neb. Statute 79-577
84-1408 to 1414
Cross Reference: 203 Organization of the School Board
1003 Public Examination of District Records
1004 Press, Radio and Television News Media
Policy Adopted: _12/08/03
Policy Revised: 07/10/06 COLUMBUS PUBLIC SCHOOLS
Policy Revised: 11/10/08 Columbus, Nebraska