Section 100

District Organization and Basic Commitments


     100.01        Terminology Used In This Manual


101                  Legal Status of the School District


102                  Mission and Beliefs


103                  Equal Educational Opportunity

     103.01E1        Nondiscrimination Notification Requirements


104                  Districts Strategic Plan

     104.01             Annual School Census


Section 200

School Board


201                  Legal Status of the School Board

     201.01             Board Powers and Responsibilities

     201.02             Board Membership  - Elections/Appointment

     201.03             Qualifications

     201.04             Oath of Office

     201.05             Term of Office

     201.06             Vacancies

     201.07             School Board Liability (Insurance)


202                  School Board Member Conduct

     202.01             Board/Superintendent Team Operating Principles

202.02                          Board Member Conflict of Interest

202.02R1        Potential Conflict of Interest Statement (NADC Form C-2)

202.02R2        Employment of Immediate Family Members Disclosure Statement      

                        (NADC Form C-4)

     202.03             Board Self-Evaluation

     202.03R1        Board and Superintendent Evaluation and Goal Setting Action Plan


203                  Organization of the School Board

     203.01             Board Organizational Meeting

     203.02             President

     203.03             Vice President

     203.04             Secretary

     203.05             Treasurer

203.06                          Board Committees

203.06R1        Committee on Americanism

     203.07             Advisory Board Committees

203.08                          School Board Legal Counsel

203.09                          Removal of Board Officers


204                  School Board Meetings

     204.01             Regular Board Meetings

     204.02             Special Board Meetings

     204.03             Public Hearings

     204.04             Work Sessions and Retreats

     204.05             Open Meetings

     204.06             Closed Sessions

204.07                          Meeting Notice

204.07E1         Certificate of Posting

     204.08             Quorum

     204.09             Rules of Order

204.10                          Agenda

204.10R1        Preparation for Board Meetings

     204.11             Meeting Minutes

     204.12             Public Participation at Board Meetings


205                  School Board Policy Process

     205.01             Policy Development

     205.02             Policy Adoption

     205.03             Policy Revision and Review

     205.04             Policy Communication

     205.05             Policy Suspension

     205.06             Administration in the Absence of Policy

     205.07             Review of Administrative Regulations


206                  Board Member Services

     206.01             New Board Member Orientation

     206.02             Board Association Membership

     206.03             Board Member Development Opportunities

     206.04             Board Member Compensation and Expense


Section 300



     300.00             District Organization Chart

     300.01             Role of Administration


301                  Administrative Structure

     301.01             Structure of Management

     301.02             Administrative Team

     301.03             Succession of Authority to the Superintendent

     301.04             Communication Channels


302                  Superintendent

     302.01             Superintendent Qualifications, Recruitment, Appointment

     302.02             Superintendent Contract and Contract Nonrenewal

     302.03             Superintendent Duties

     302.04             Superintendent Salary and Other Compensation

     302.05             Superintendent Evaluation

     302.05E1         Superintendent Evaluatin Outline

     302.06             Superintendent Professional Development

     302.07             Superintendent Civic Activities

     302.08             Superintendent Consulting/Outside Employment


303                  Administrative Employees

     303.01             Administrator Qualifications, Recruitment, Appointment

     303.02             Administrator Contract and Contract Nonrenewal

     303.03             Administrator Salary and Other Compensation

303.04            Administrator Duties

§  303.04E1    Executive Director of Business Operations/Human Relations

§  303.04E2    Executive Director of Instruction

§  303.04E3    Exec. Director of Student Services/SPED

§  303.04E4    Exec. Director of Technology/Maintenance & Operations

§  303.04E5    High School Principal

§  303.04E6    Middle School Principal

§  303.04E7    Elementary Principal

§  303.04E8a  Teacher on Special Assignment - Explicit Instruction Trainer/Coach

§  303.048b    Teacher on Special Assignment - Data/Curriculum Assessment Specialist

§  303.048c    Teacher on Special Assignment – Technology Trainer/Specialist

§  303.048d     District ELL Coordinator

     303.05             Administrator Evaluation

     303.06             Administrator Professional Development

     303.07             Administrator Consulting/Outside Employment

     303.08             Administrator Civic Activities      

304      Policy Implementation

     304.01             Development and Enforcement of Administrative Regulations

     304.02             Monitoring of Administrative Regulations

     304.03             Handbooks and Directives



     305.01             Administrative Code of Ethics



Section 400



401.00             Guiding Principles for Employees


402                  Employees and Internal Relations

     402.01             Equal Opportunity Employment

     402.01E1         Nondiscrimination Notification Requirement

     402.02             Employee Conflict of Interest

     402.03             Nepotism

     402.04             Employee Grievances

402.05                          Employee Records

402.05E1         Permission to Release Information From the Employee’s Personnel File

     402.06             Transporting of Students by Employees

     402.07             Recognition for Service of Employees

     402.07E1        Recognition for Service of Employees – Employee Banquet

     402.08             Employee Political Activity

     402.09             Credit Cards

     402.10             Employee Involvement in Decision Making

     402.11             Communications with Employees

402.12                          Employee Use of District Technology

402.13                          Freedom of Speech

402.14                          Solicitation of Employees

402.15                          Salary Deductions

402.16                          Salary Payments

402.17                          Group Insurance

402.18                          Activity Passes

402.19                          Employee Use of Electronic Communications Devices

402.20                          Employee Travel Compensation

402.21                          Use of Facilities and Equipment by Employees


403                  Employees and Outside Relations

     403.01             Release of Credit Information

     403.01E1         Employee Information Release Form

403.02                          Child Abuse Reporting

403.02R1        Child Abuse Report Regulation

403.03                          Abuse of Students by School District Employees

403.03E1        Abuse Complaint Form

403.03E2        Witness Disclosure Form

403.03R1        Abuse of Students by School District Employees Regulation

     403.04             Gifts to Employees

     403.05             Public Complaints about Employees

403.06                          Employee Outside Employment

403.07                          Reporting Unusual Student Behavior Problems

403.07R1        Procedure Regarding Suicidal Students

403.07R2        Drug Abuse Referral Procedure

403.08                          Out-of-Town Residence


404                  Employee Health and Well-Being

     404.01             Employee Physical Examinations

     404.02             Employee Injury on the Job

     404.03             Employees’ Personal Security and Safety

404.04                          Communicable Diseases – Employees

404.04R1        Communicable/Infectious Disease Regulation

404.04R2        Bloodborne Pathogen Policy Control Plan

     404.05             Hazardous Chemical Disclosure

404.06             Harassment by Employees

     404.06E1        Harassment Complaint Form

     404.06E2        Witness Disclosure Form

     404.06R1        Harassment Investigating and Reporting

404.07             Substance-Free Workplace

404.08             Drug and Alcohol Testing Program

404.08R1        Drug and Alcohol Testing for Bus Drivers

404.09             Injured Employee Alternative Duty Review

404.10             Disclosure and Protection of Employee Health Information

404.11             Employees’ Personal Security and Safety


405                  Employee Conduct and Appearance

      405.00            Employee Conduct and Appearance


406                  Certificated Employees - General

     406.01             Certificated Employee Defined

     406.02             Certificated Employee Qualifications, Recruitment, and Selection

     406.03             Certificated Employee Individual Contracts

     406.04             Certificated Employee Continuing Contracts

     406.05             Certificated Employee Work Day

     406.06             Half-Time Teacher’s Duty Day

     406.07             Certificated Employee Assignment

     406.07R1        Activity Staff Procedures

     406.08             Certificated Employee Transfers

     406.09             Certificated Employee Evaluation

406.10             Certificated Employee Probationary Status

406.11                          Certificated Employee On-Notice Status


407                  Certificated Employee Compensation and Benefits

407.01             Certificated Employee Salary, Benefits, and Conditions of Employment Schedule

     407.02             Certificated Employee Compensation for Extra Duty

     407.03             Certificated Employee Workers’ Compensation


408                  Certificated Employee Termination of Employment

     408.01             Certificated Employee Contract Resignation

     408.02             Certificated Employee Contract Release

     408.03             Certificated Employee Retirement


     408.04             Certificated Employee Suspension

408.05                          Certificated Employee Reduction-In-Force

     408.06             Early Retirement Incentive Program Summary 

     408.06E1         Early Retirement Release and Waiver Agreement                 

     408.06R1        Early Retirement Incentive Program Application and Agreement

     408.06R2        Early Retirement Plan


409                  Certificated Employee Professional Growth

     409.01             Certificated Employee Professional Development

     409.02             Certificated Employee Training, Workshops, or Conference

     409.03             Certificated Employee Publication or Creation of Materials

     409.04             Teacher Trainers

409.04R1        Teacher Trainers Regulation

409.04R2        Teacher Remuneration

409.04R3         Consultative Leave for Trainers


410                  Certificated Employee Vacations and Leaves of Absence

410.01                          Certificated Employee Leave

410.02                          Certificated Employee Family and Medical Leave

     410.02R1        Certificated Employee Family and Medical Leave Regulations

     410.03             Certificated Employee Military Service Leave

     410.04             Certificated Employee Unpaid Leave

     410.50             Certificated Employee Leave


411                  Other Certified Employees

     411.01             Substitute Teachers

     411.02             Truancy Officer


412                  Support Staff - General

     412.01             Support Staff Licensing/Certification

     412.02             Support Staff Assignment

412.03                          Instructional Load

412.04             Support Staff Transfers

     412.05             Support Staff Evaluation


413                  Support Staff Compensation and Benefits

     413.01             Support Staff Compensation

     413.02             Support Staff Wage and Overtime Compensation

     413.03             Support Staff Group Insurance Benefits

     413.04             Support Staff Workers’ Compensation

413.05                          Support Staff Tax Shelter Programs

413.06                          Fringe Benefits


414                  Support Staff Termination of Employment

     414.01             Support Staff Resignation

     414.02             Support Staff Retirement

     414.03             Support Staff Suspension

     414.04             Support Staff Dismissal

     414.05             Support Staff Reduction in Force


415                  Support Staff Vacations and Leaves of Absence


      415.00             Reference Employee Handbooks

      415.01             Support Staff, Family and Medical Leave

      415.01R1        Support Staff, Family and Medical Leave Regulations




Section 500




501.00             Objectives for Equal Educational Opportunities for Students

501.00E1         Nondiscrimination Notification Requirement


502                  Student Admissions

502.01                          Resident Students

502.01E1         Limited Durable Power of Attorney

502.01E1         Limited Durable Power of Attorney-Spanish

502.01E2        To Parents or Guardians Enrolling Students New to CPS

     502.02             Nonresident Students/Option Enrollment

     502.03             Entrance - Admissions

     502.04             Attendance Center Assignment

502.05                          Student Transfers In

502.05E1        Enrollment Option/Student-Within-District Transfer – Maximum Student

Enrollment Limitations

     502.06             Student Transfers Out or Withdrawals

     502.07             Student Re-entry to School

     502.08             Exchange and Foreign Student Admissions

502.09                          Alternative School Admissions

502.09R1        Request for Student-Within-District Transfer

502.10                          Assignment of New Students to Classes and Grade Levels

502.10R1        Grade Placement of New Resident Students

     502.11             Assignment of Continuing Students to Class


503                  Student Attendance

     503.01             Compulsory Attendance

     503.02             Student Attendance Records

     503.03             Student Absences

     503.04             Excessive Absenteeism

     503.04R1        Attendance Intervention Record

     503.05             Student Release During School Hours

     503.06             Students of Legal Age

     503.07             Pregnant Students

     503.08             Married Students or Students with Children

     503.09             Homeless Children and Youth


504                  Student Rights and Responsibilities

     504.01             Student Due Process Rights

     504.02             Student Involvement in Decision Making

     504.03             Student Conduct

     504.04             Student Conduct on School Buses

504.05                      Student Appearance

     504.06             Care of School Property and Vandalism

     504.07             Freedom of Expression

     504.08             Student Lockers

     504.09             Student Use of Computers

     504.10             Weapons

     504.11             Regulated Devices - Beepers, Cell Phones, and Laser Pointers

     504.12             Use of Metal Detectors

     504.13             Secret Societies or Gang Activity

504.14                      Tobacco/Alcohol/Drugs

504.14R1        Prescription Drugs, Non-Prescription Medications, and Vitamins

     504.15             Searches, Seizures and Arrests

     504.16             Questioning of Students by Outside Agencies

504.17                         Harassment by Students

504.17E1         Harassment Complaint Form

504.17E2        Witness Disclosure Form

504.17R1        Harassment by Students Investigation Procedures

504.18                         Student Fees

504.18E1         Sharing Information With Other Programs

504.18R1         Student Fees Regulation       

     504.19             Bullying Prevention

     504.20             Dating Violence Prevention


505                  Student Discipline

     505.01             Detention of Students

     505.02             Suspension of Students

     505.03             Expulsion of Students

     505.04             Fines, Fee, and Charges

     505.05             Corporal Punishment

     505.06             Restraint and Seclusion

     505.06E1         CPS Restraint and Seclusion Report

     505.06R1         Restraint and Seclusion


506                  Student Activities

     506.01             Student Activity Eligibility

506.02                          Student Organizations

506.02R1        Student Clubs:  Equal Access

     506.03             Student Government

     506.04             Student Advisory Councils

     506.05             Student Publications

     506.06             Student Performances

506.07                          Fund Raising Activities

506.07E1        School Fund Raising Application

     506.08             Student Activities Funds

     506.09             Student Physicals & Participation in Athletic

     506.10             Restrictions on Sunday Activities

     506.11             Team Selection and Playing Time

     506.50              School-Supporting Organizations


507                  Student Records

507.01                          Student Records Access

507.01R1        Destruction of Student Records

507.01R2        Request to Examine Cumulative Records

507.01R3        Parental Authorization

507.01R4        Letter to Parents

507.01R5        Permission to Release Information from the Student’s Cumulative                                                 Folder

507.01R6        Request to Examine Cumulative Folder

507.01R7        Student Records Rules

     507.02             Student Directory Information

     507.03             Student Photographs

     507.04             Student Library Circulation Records


508                  Student Health and Well-Being


508.01                          Student Health and Immunization Checkups

508.01E1         School Vision Evaluation Report Form

508.01E2         Resources for Low-Income Families/Vision Evaluations

508.01E3         Parent Objection to Physical Examination or Visual Evaluation

508.01R1         Refusal of Immunization for Medical Reasons

508.01R2         Refusal of Immunization of student for Religious Reasons

508.02                          Administration of Medication to Students

508.02R1        Student Self-Administration of Medications

     508.03             Communicable or Infectious Diseases

     508.04             Student Illness or Injury at School

     508.05             Emergency Plans and Drills

     508.06             Student Insurance

     508.07             Custody and Parental Rights

     508.08             Student Special Health Services

508.09                          School Counseling Program

508.09E1        Superintendent Permission to Provide Counseling-Related or Mentoring

     Service at a School Site

     508.09E2         Parent Permission Form

508.09R1        Guidance and Counseling

508.10                          Referral of Students to Other Agencies

508.11                          Defibrillators

508.11R1        Use of Automated External Defibrillators (AED’s)

508.12                          Asthma and Allergic Reaction Protocol

508.12E1        Waiver of Emergency Response

508.12R1        Asthmas and Allergic Reaction Protocol

508.13                          Wellness and Nutrition

508.13R1        Wellness Plan

508.14                          Latex Exposure Minimization

508.15             Concussion Awareness

508.15                          Seat Belt Requirements

508.16                          Temporary Disability of Students

508.17                          Trip Drivers


509                  Other Student Related Matters

     509.01             Class or Student Group Gifts

509.02                          Student Memorials

509.03                          Gifts to Athletes


Section 600



601                  Goals and Objectives

601.00             Goals and Objectives

     601.00R1        Mission and Beliefs

     601.00R2        Education Equity

     601.00R3        Education Equity, Grievance Procedures, and Complaints


602                  General Organization

     602.01             School Calendar

     602.02             School Day


603                  Curriculum Development

     603.01             Curriculum Development

     603.02             Curriculum Adoption

     603.03             Curriculum Guides and Course Outlines

     603.04             Curriculum Evaluation

     603.05             Pilot, Experimental or Innovative Projects


604                  Instructional Curriculum

     604.01             Basic Instruction Program

     604.02             Special Education

     604.03             Multicultural Education

     604.04             Health Education

     604.05             Physical Education

     604.06             Career Education

     604.07             Teaching about Religion

     604.08             Academic Freedom

     604.09             Citizenship

     604.10             Global Education


605                 Alternative Programs

     605.01             Instruction at a Post-Secondary Educational Institution

     605.02             Individualized Instruction

605.03                          Program for Talented and Gifted Students (policy in process)

605.04             Religious Based Exclusion from a School Program              

     605.05             English as a Second Language

605.06                          Dual Enrollment

605.06R1        Dual Enrollment Procedure




606                  Instructional Materials

     606.01             Instructional Materials Selection

606.02                          Instructional Materials Inspection

606.03                          Objection to Media and Instructional Materials

606.03R1        Complaints Concerning Library or Instructional Materials

606.03R2        Complaints About Library or Instructional Materials

606.04             Media Centers

606.04R1        Regulation Concerning Acquisition Selection, Replacement, and

Challenges to Media Center Materials

606.05             Student Internet Account

     606.06             Acceptable Use of Computers, Technology and The Internet

     606.06             Appendix 1, 2, 3

     606.07             District Web Site

     606.08             Reproduction of Copyrighted Materials

     606.08R1        Copyright Compliance Procedures


607                 Instructional Arrangements

     607.01             Class Size - Class Grouping

607.02                          School Ceremonies and Observances

607.02R1        Constitution Day Program Examples

     607.03             Animals in the Classroom

     607.04             Student Production of Materials and Services

     607.05             Travel

     607.05R1        Instruction Travel

     607.05R2         Field Trip or Excursion Approval Form

     607.06             Planning and Record-Keeping by Teachers

     607.07             School Volunteers


608                  Instructional Services

     608.01             School Counseling Program

     608.02             Student Health Services


609                  School Improvement Plan

     609.01             Evaluation of Instructional Programs


610                 Testing

     610.01             Test or Assessment Selection

610.02                          Test or Assessment Administration

610.02R1        Annual Report

610.02R2        Graduate Follow-Up Study

610.02R3        Learning Climate Studies


611                  Academic Achievement

     611.01             Student Progress Reports

     611.02             Student Promotion, Retention or Acceleration

     611.03             Student Honors and Awards

     611.04             Parent Conferences

     611.05             Grading Guidelines

     611.06             Class Rankings and Grade Point Average

611.07                          Graduation Requirements

611.07R1         Guidelines for Graduation After Junior Year

611.07R2         Guidelines for the Approval of Correspondence Courses

611.08                          Early Graduation

611.08R1        Mid-Term Graduation

611.09                          Commencement


612                                    Special Education

612.01                          Free Appropriate Public Education

612.02                          Full Education Opportunity Goal

612.03                          Childfind

612.04                          Evaluation Procedures

612.05                          Individualized Education Program

612.06                          Transition of Children From Part C to Preschool Programs

612.07                          Participation in State and District-Wide Assessments

612.08                          Least Restrictive Environment

612.09                          Children in Nonpublic Schools

612.10                          Procedural Safeguards

612.11                          Transportation

612.12                          Personnel Qualifications

612.13                          Confidentiality of Personally Identifiable Information

612.14                          Suspension and Expulsion Rates

     612.15            Access to Instructional Material

     612.16            Over-Identification and Disproportionality

     612.17            Prohibition on Mandatory Medication

     612.50           Graduation Requirements for Students with Disabilities


Section 700

Business Operations


701                  Fiscal Management Goals


702                  Annual Budget

     702.01             Fiscal Year

     702.02             Budget Planning, Preparation and Schedules

     702.03             Budget Adoption Process


703                  Management of Capital Reserves


704                  Accounting System

     704.01             Deposits and Transfers

     704.02             Financial Records

     704.03             Inventories

     704.04             Audits

     704.05             Settlement Claims


705                  Revenue

     705.01             Local, State, Federal or Miscellaneous Revenue

     705.02             Usage Fees, Admissions and Royalties

     705.02R1        Community Use of Buildings and Grounds-1

     705.02R2        Community Use of Buildings and Grounds-2

     705.02R3        Community Use of Buildings and Grounds-3

     705.02E1        Waiver of Liability and Indemnity Agreement

     705.03             Free Admissions Passes

     705.04             Gifts, Grants and Bequests

     705.04R1        Niewohner-Kersenbrock Committee Operating Procedures


706                  Expenditure

     706.01             Purchasing Procedures

     706.02             Petty Cash

     706.03             Bidding Procedures

     706.04             Vendor Relations

706.05                          Purchasing on Behalf of Employees

706.06                          Payment for Goods and Services


707                  Payroll

     707.01             Payroll Procedures

     707.02             Salary Deductions

     707.03             Expense Authorization and Reimbursement


708                  Employee Benefits Administration

     708.01             Insurance Program


709                  Cash in School Buildings


710                  Disposition of School Property





Section 800

Support Services


801                  Transportation

     801.01             Student Transportation

     801.02             Special Education Student Transportation

     801.03             Bus Scheduling and Routing

     801.04             Bus Safety Program

     801.05             Bus Driver Supervision

     801.06             Student Transportation for Extracurricular Activities

     801.07             Student Transportation in Private Vehicles


802                  School Food Services

     802.01             School Food Program

     802.02             Food Service Records and Reports

     802.03             Free and Reduced Cost Meals Eligibility

     802.04             Vending Machines

     802.05             Procedure for Accepting and Filing Complaints of Discrimination in

     School Nutrition Programs


803                  Office Services

     803.01             Photocopying Services

     803.02             Mail and Delivery Service

     803.03             Telephone Service


804                  Data Management

     804.01             Computer Security

     804.02             Data or Records Retention

     804.03             Telephone Service


805                  Risk Management

     805.01             Insurance

Section 900

Buildings and Sites


901                  Objectives of Buildings and Sites


902                  Site Acquisition and Building Construction

     902.01             Buildings and Sites Long Range Planning

     902.02             Construction Plans and Specifications

     902.03             Site Acquisition

     902.04             Bids and Awards for Construction Contracts

     902.05             Construction Management at Risk School Construction


     902.06             Design-Build School Construction Alternative


903                  Maintenance, Operation and Management

     903.01             Security

     903.02             Access to Buildings

     903.03             Maintenance Schedule

     903.04             Site Appearance and Equipment

     903.05             Not Used

     903.06             Buildings and Grounds - Records and Reports

     903.07             Traffic and Parking Procedures

     903.08             Vandalism

     903.09             Energy Management Conservation Policy

     903.09R1        Energy Conservation and Building Management Guidelines


904                  Selling and Leasing

     904.01             Disposition of Obsolete Equipment

     904.02             Lease, Sale or Disposal of School District Buildings and Sites


905                  Safety Program


     905.01             Facilities Inspections

     905.02             Annual Emergency Safety Plan

     905.02R1        Resolution

     905.03             Warning Systems

     905.04             Hazardous Materials

     905.041           Asbestos Indemnity Agreement

     905.05             Accident Reports

     905.06             Safety Drills

     905.07             School Closings and Cancellations

     905.08             Eye Protective Devices

     905.09             Tobacco Use Prohibited

     905.10             Business Operations

Section 1000

Community/Educational Agency Relations


1001                Principles and Objectives for Community Relations


1002                District Annual Report


1003                Public Examination of District Records

      1003.00         Public Examination of District Records

      1003.00E1     Denial of Access To School District Records Form

      1003.00E2     Explanation of Delay in Fulfilling Request for School District Records

      1003.00R1     Public’s Right to Information


1004                  Press, Radio and Television News Media

     1004.01           Media Relations

     1004.02           Press Releases, Conferences and Interviews

     1004.03           Live Broadcast or Videotaping

     1004.04           Crisis Management Communications


1005                Public Participation in the School District

     1005.01           Public Complaints

     1005.01E1      Complaints About Instructional Materials

     1005.02           Parent Relations Goals

     1005.02E1      Individualized Counseling Program

     1005.02R1      Parent/Guardian Involvement and Participation

     1005.03           Parent Involvement in the Schools

     1005.03R1      Title 1 – Parent Involvement

     1005.04           Community Relations Goals

     1005.05           Community Involvement in Decision Making

     1005.06           Community Resource Persons

     1005.07           Visitors to School

     1005.08           Public Conduct on School Premises

     1005.09           Skateboarding and Rollerblading

     1005.10           Distribution or Posting of Materials

     1005.10R1      Distribution of Religious and Political Materials


1006                Use of District Facilities and Equipment

     1006.01           Tobacco use Prohibited

     1006.50           Community Use of School Facilities

     1006.50E1       Application for Use of School Facilities

     1006.50E2       Contract For Use of School Buildings and Grounds

     1006.50E3       Release and Indemnification Agreement

     1006.50E4       Building and Rental ”Checklist”

     1006.50R1       Community Use of School Facilities – General Regulations


1007                Education Agency Relations