The Superintendent shall determine which employees may use school district credit cards for the purchase of goods and services on behalf of the district or the actual and necessary expenses incurred in the performance of work-related duties. Actual and necessary expenses incurred in the performance of work-related duties may include, but are not limited to, fuel for school district transportation vehicles used for transporting students to and from school and for school-sponsored events, payment of claims related to professional development of the board and employees, and other expenses required by employees and the board in the performance of their duties.
The Superintendent, in consultation with the Board, shall determine the acceptable types of purchases for which the credit card may be used.
Employees using a school district credit card must submit a detailed receipt in addition to a credit card receipt indicating the date, purpose and nature of the expense for each claim item. Failure to provide a proper receipt shall make the employee responsible for expenses incurred and may lead to suspension of the employee’s credit card use.
It shall be the responsibility of the board to determine through its annual audit whether the school district credit card use and procedures are appropriately handled.
The superintendent shall be responsible for implementing this policy.
Cross Reference: 206.04 Board Member Compensation and Expenses
402.08 Employee Travel Compensation