BOARD MEMBER COMPENSATION AND EXPENSES

 

As an elected public official, the board member is the only public servant who serves without compensation.  Board members shall be reimbursed for actual and necessary expenses incurred in the performance of their official duties.

 

The board shall permit and authorize elected and appointed officials of the district to incur certain expenses authorized by law for travel to and from and attendance at educational workshops, conferences, training programs, official functions, hearings or meetings, subject to the following:

 

  1. This policy shall pertain to elected and appointed officials of the district.

 

  1. No expenditure shall be authorized by the board for travel to and from and attendance at any educational workshop, conference, training program, official function, hearing or meeting, either within or outside of the boundaries of the district unless the following conditions have been met:  

 

a)      A request in writing has been made to the superintendent for authority to attend such educational workshop, conference, training program, official function, hearing or meeting.  

 

b)      The purpose of the attendance has been concisely described in writing by the requesting party to the superintendent and the requesting party shall have submitted in writing to the superintendent an estimated cost for travel and attendance relating to the event.  

 

c)      The superintendent has approved travel and attendance to such events in writing.

 

  1. The Board of Education shall at the time of adoption of its budget, authorize a total sum for expenditure for actual and necessary expenses incurred by elected and appointed officials of the district to attend such educational workshops, conferences, training programs, official functions, hearings or meetings as may be authorized as above described by the superintendent.

 

It shall be the policy of the district to annually review the amount budgeted for such travel and attendance at such events and the board shall annually determine whether such amount should be amended. If the above conditions have been complied with, any elected or appointed official of the district shall submit to the superintendent an accounting for reimbursement of actual and necessary expenses incurred by such individual to attend an educational workshop, conference, training program, official function, hearing or meeting, and the board shall consider such claim at its next duly convened board meeting.

 

Approved ______________ Reviewed ____5-08-17______ Revised ________________

 

If the board determines that the terms of this policy have been met and if the claims would not cause the budget line item expenditure and sum budgeted for such purposes to be exceeded, the board may authorize reimbursement for registration cost, tuition cost, fees or charges, mileage at the rate of $0.275/mile for the use of an individual's personal vehicle, or the actual travel expenses if travel was authorized by commercial or charter means, meals and lodging at the applicable federal rate, or at actual cost, whichever is less. In no event shall a claim be submitted or approved for any alcoholic beverages.

 

This policy expressly prohibits the expenditure of the district funds for travel or attendance at any workshop, conference, training program, official function, hearing, meeting, or recognition dinner for the spouse of any elected or appointed official unless the spouse is also an elected or appointed official, employee or volunteer. In the event that an elected or appointed official cannot reasonably allocate certain expenses to himself/herself and to his/her spouse, the elected or appointed official shall allocate such expense in an equitable manner and may upon request of the superintendent be required to render an explanation of such accounting in writing to the superintendent.

 

The board may authorize the entire membership, or part of it, to attend district, state, regional, national, or other professional educational meetings or conventions held outside of the school district of Mitchell, or visit other schools to examine their plants or programs, with the resulting actual expense to be paid from school funds.

 

Legal Reference:                     Neb. Statute 13-2201 et seq.

                                                                     79-546

                                                                     81-1174 to 1177

 

Cross Reference:                     202.02 Board Member Conflict of Interest

                                                402.08 Employee Travel Compensation

                                                402.11 Credit Cards