The board shall keep and maintain permanent records of the board including, but not limited to, records of the minutes of board meetings, documentation received or disclosed in open session of the meetings, and other required records of the board.  The minutes may be kept as an electronic record.


It shall be the responsibility of the board secretary to keep the minutes of the board meetings.  The minutes of each board meeting shall include as a minimum the following items: a record of the date, time, place, members present, action taken and the vote of each member, and the schedule of bills allowed shall be attached.  The minutes shall also include all required information regarding any closed sessions as stated in policy 204.06.  This information shall be available within 10 days of the board meeting or prior to the next convened meeting, if earlier.  Minutes shall be forwarded to the newspaper designated as the official newspaper for publication.  The schedule of bills allowed may be published on a once monthly basis in lieu of publication with the minutes.  The permanent records of the board minutes may include more detail than is required for the publication of the minutes.


Minutes awaiting approval at the next board meeting will be available for inspection at the central office of the district after the office transcribes the notes into a document which has been proofread for errors and corrected.


Legal Reference:                     Neb. Statute 79-577



                                                                     84-1408 to 1414


Cross Reference:                     203      Organization of the School Board                             

                                                1003    Public Examination of District Records

                                                1004    Press, Radio and Television News Media














Approved ______________ Reviewed: 4/10/2017 Revised ________________